Logistics and Supply Chain Manager ID-207

Summary

• We are currently looking to fill the role of Logistics and Supply Chain Manager, who will be responsible to Implement the Office's logistics and supply policy to ensure logistical performances and provide the best support to the programmes in its area.

Key Responsibilities

• Sizing logistics capacity to meet programme needs;
• Monitor and analyse logistics indicators in its area;
• Support Programme Managers in the evaluation of their needs;
• Adhere to ACF procedures at every stage of the supply chain;
• Implement ACF standards at departmental level and within the logistics base;
• Guarantee the performance of the supply chain (procurement, transport, storage) in its area in terms of cost, quality and time;
• Advise, inform and alert requesters on the processing of their requests;
• Knowledge of the market and suppliers in its area of intervention;
• Elaborate the procurement plans by project for the different programmes of the base in consultation with the Programme Manager;
• Follow the supply plan;
• Ensure deliveries to programmes and departments as well as quality control;
• Supervise stock management;
• Ensure the safety of the working and living environment;
• Implementing ACF standards in the various departments and within the base logistics;
• Manage the execution of the construction, rehabilitation and maintenance of buildings necessary for the operation of the base and the living environment;
• Sizing and allocating logistical equipment;
• Ensure the supply of water and energy to all structures required for the operation of the base and the living environment;
• Ensure the planning of the movements of the base's vehicles (owned or rented);
• Communicate with base staff on planned maintenance and related malfunctions;
• Update the equipment list;
• Define and ensure compliance with the rules for the use of equipment;
• Provide and ensure the proper functioning of the means of communication (voice and data) in accordance with ACF standards;
• Ensure the safety of the equipment and the users;
• Provide training and assistance to users on this equipment;
• Rationalise the costs of using the equipment;
• Coordinate with the Logistics Head of the Department the strategic choices of equipment allocation on the mission;
• Supervise and manage the ICT officer. But in case of ICT Officer absence;
• Provide and ensure the proper functioning of the means of communication (voice and data) in accordance with ACF standards;
• Ensure the safety of the equipment and the users;
• Provide training and assistance to users on this equipment;
• Participate in the definition of the local security plan with the Field Coordinator;
• Implement the safety rules related to logistics on the base and monitor their proper application;
• Analyse risks on logistical aspects and make recommendations on the selection of partners;
• Implement and monitor logistical arrangements for projects developed jointly with partners;
• Develop with the partner the logistical aspects of partnership agreements;
• Monitor compliance with ACF and partner commitments on logistical aspects;
• Participate in capacity building of partners according to identified needs;
• Organise the logistics department's work at the base;
• Delegate activities and control their proper execution;
• Manage the recruitment of staff for the logistics department;
• Contribute to the development of the training plan;
• Provide training for his staff;
• Conduct evaluation interviews;
• Provide technical support to the team if necessary;
• Produce a complete monthly logistics report;
  • Logistics:
    Consumption__Follow_up_Generator;
    Equipment list
    Inventory list
    Logistic report Narrative
    Fleet Management report
    Water consumption report
  • Supply Chain Management:
    SFU (Pharmacy, Buffer stock, NFI warehouse)
    IKD_Follow-Up
    CFU
    Supply Plan(Monthly Update)
• Monitor logistics and supply indicators and analyse them.

Position Requirements

• A Bachelor Degree in Business Administration OR Logistics OR Purchasing and Supply
• Master`s Degree in Business Administration OR Logistics OR Purchasing and Supply preferred;
• Min 3 years' extensive experience in Logistics and Supply Chain Management, preferably in Humanitarian or development work
• Certification in Supply or Logistics desirable (CIPS, CILT, etc);
• High level of Integrity and Transparency;
• Capacity to conduct trainings and team management;
• Computer literacy including all Microsoft Office programs (Word, Excel, Power point);
• Excellent attention to detail, highly organized, rigorous, self-motivated, strong sense of responsibility, ability to work independently;
• Capacity for analysis, synthesis and reporting of large amounts of information;
• High level of Integrity and Transparency;
• Excellent people management skills combined with the ability and desire to further develop staff capacity;
• Possess strong analytical, communication, interpersonal and negotiation skills;
• Effective multi-tasking skills with ability to coordinate and handle pressure/ stress well;
• Flexible, able to live and work in a stressful and insecure environment;
• Previous experience working for NGOs an asset, particularly international.