Personal Assistant ID-587

Job Position: Personal Assistant

Job Location: Ilesa , Osun State

Job Type: Full Tine

Reporting To: Employer

Role Purpose

A personal assistant (PA) typically carries out administrative work on behalf of one individual. A Personal Assistant helps an individual with a variety of professional and personal tasks. They can attend meetings, take detailed notes and deliver a full report.

Responsibilities

• acting as a first point of contact for callers, dealing with emails and phone calls by responding, passing on messages or highlighting them for their manager’s attention
• managing diaries and organising meetings and appointments, often controlling access to the manager/executive
• booking and arranging travel, transport and accommodation
• organizing events and conferences
• reminding the manager/executive of important tasks and deadlines
• typing, compiling and preparing reports, presentations and correspondence
• managing databases and filing systems
• implementing and maintaining procedures/administrative systems
• liaising with staff, suppliers and clients
• collating and filing expenses
• miscellaneous tasks to support their manager, which will vary according to the sector and to the manager’s remit, eg completing some corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting research.

Technical Competencies:

• Discretion and trustworthiness: you will often be party of confidential information
• Excellent oral and written communication skills
• Organizational skills and the ability to multitask
• The ability to be proactive and take the initiative
• Flexibility and adaptability
• Tact and diplomacy
• knowledge of standard software packages and the ability to learn company-specific software if required.

Requirements

• Proven work experience as a personal assistant
• Knowledge of office management systems and procedures
• MS Office and English proficiency
• Outstanding organizational and time management skills
• Up to date with the latest office gadgets and applications
• PA diploma or certification would be considered an advantage

Minimum Qualifications

Graduate (BSc or equivalent in management field).

Minimum 3 years’ relevant work experience.

Job Type: Full-time

Pay: Up to ₦80,000.00 per month