Office/Administrative Assistant

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Office/Administrative Assistant

AJ Skylar Ltd

Admin & Office

Lagos Full Time
Retail, Fashion & FMCG NGN 75,000 - 150,000
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Job Summary

The Office/Admin Assistant will provide administrative and clerical support to ensure the smooth running of daily office operations. The role requires excellent organizational skills, attention to detail, and the ability to handle multiple tasks efficiently. The ideal candidate will support management, staff, and clients.

  • Minimum Qualification : HND
  • Experience Level : Entry level
  • Experience Length : 1 year

Job Description/Requirements

Responsibilities:


Administrative Support

  • Manage incoming and outgoing correspondence (emails, phone calls, letters).
  • Maintain filing systems, records, and databases (digital and physical).
  • Prepare and edit documents, reports, and presentations.
  • Schedule meetings, appointments, and manage calendars.
    • Handle travel arrangements, bookings, and itineraries for staff if required.


Office Management

  • Ensure office supplies are stocked and reorder when necessary.
  • Maintain a clean and organized office environment.
  • Liaise with vendors, service providers, and landlords for office needs.
    • Assist with basic bookkeeping tasks (invoices, petty cash, expense tracking).


Team & Staff Support

  • Provide clerical and administrative support to HR (employee records, leave tracking).
  • Assist in onboarding new employees with required documentation.
    • Support managers and staff in day-to-day operations.


Client & Visitor Relations

  • Greet and assist visitors, ensuring a professional office image.
  • Handle client inquiries and direct them to the right department.
    • Maintain excellent customer service in person, on the phone, and via email


Requirements:

  • OND/HND/Bachelor’s degree in Business Administration or related field (preferred).
  • Proven experience as an office assistant, administrative assistant, or similar role.
  • Strong organizational and time management skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent communication skills (written and verbal).
  • Ability to handle sensitive information with confidentiality.
  • Attention to detail and problem-solving skills.
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