A4962- Facility & Event Management Coordinator (HYBRID)

Please note that this is a 3-month contract position.

Work location site name: Palm Beach Gardens, FL
What days will the worker be expected to work?: M-F
What hours will the contingent worker be expected to work?: 7:30 am - 4pm

The position requires a minimum of 3 days in the office each week, with some flexibility for remote work.

Top Three Skills:

• Experience engaging with key customers and sales teams
• Highly organized, detail-oriented, & proficiency using data management tools like Excel and/or Airtable
• Passion for creativity and process design implementation

We are seeking a dynamic and organized professional for a temporary, approximately 3-month assignment based in Palm Beach Gardens. The role supports ongoing facility and customer engagement activities while our full-time team member is on a stretch assignment. This is an excellent opportunity to contribute to key programs and gain valuable experience in a fast-paced medtech environment.

Requirements & Qualifications

• Bachelor s degree required
• 3+ years of progressive experience in Business Administration, Marketing, Sales, or related fields
• Experience engaging with key customers and sales teams
• Highly organized, detail-oriented, & proficiency using data management tools like Excel and/or Airtable
• Passion for creativity and process design implementation
• Outgoing, engaging personality that can influence without authority in a highly matrixed environment

Responsibilities

Facility & Event Management

• Coordinate and own logistics, approvals, and documentation for the use of the Innovation Experience Center (IXC) in Palm Beach Gardens
• Act as onsite support/coordinator/quarterback for IXC events, including setup, documentation, notetaking, and follow-up
• Support and participate in pre-event, on-site, and post-event planning calls
• Lead data entry and management across teams for enabling tech & joint events
• Maintain site relevance through stakeholder meetings, incorporating latest NPIs and content updates
• Continuously audit content for relevancy and coordinate updates and improvements
• Manage inventory audit, product management, and replenishment for all IXC products
• Promote & enable facility utilization among product marketing teams & other key stakeholders to maximize the value of the space

Customer & Stakeholder Engagement

• Partner with professional education and marketing on all Customer Education Visits and Marketing/R&D for VOC customer visits (scheduling, logistics, meals)
• Serve as onsite point person for customer visits, ensuring facility readiness, demonstrations, and visitor support
• Develop needs assessments and support contracting for VOC events
• Support key internal meetings leveraging the IXC
• Support post-visit activities: contracts closure, marketing actions, sales follow-up
• Gain product and clinical knowledge to support customer engagement and cross-functional team planning

Process & Content Management

• Monitor processes and make recommendations for experience enhancements across all phases
• Make recommendations on internal & external customer event questionnaires to inform process enhancements

Applicants must provide their phone number. Reference job number A4962

Job Types: Full-time, Contract

Pay: $39.00 - $40.15 per hour

Work Location: In person